Meeting Procedures Mastery Test 4

In case there needs to be more than one vote, ______.
1. different colored paper should be on hand
2. there should be a special code for each ballot
3. nothing special needs to be done
4. different colored pens need to be provided for each vote
How often should a ballot vote be used?
1. Sparingly
2. Often
3. On most occasions
4. As often as desired by the chair
When can a mail vote be used?
1. When the bylaws authorize one.
2. When a majority want to authorize one.
3. When the chair thinks one is needed.
4. When the board wants one.
For what can a mail vote be used?
1. When it is hard for a group to meet.
2. When it is too expensive for a group to meet.
3. When a committee has discussed an issue by mail.
4. When the next meeting is more than a quarter away.
Where should the procedures for a mail vote be found.
1. In a document lower than the bylaws.
2. In the bylaws.
3. In the Constitution.
4. In the Parliamentary Authority.
How many votes are necessary to make a mail vote valid?
1. If the bylaws are silent, then the number received.
2. The number must be defined in the bylaws.
3. The number is set in the motion calling for the vote.
4. Mail votes are not allowed.
What type of vote is a mail vote?
1. Secret
2. Open
3. Open or Secret depending upon the rules passed.
4. Open if the chair so desires.
Which of the following must be included in an open mail vote?
1. A voting slip which includes the motion, a place to vote, and a place for a signature.
2. Relevant information pro or con of the motion
3. A self-addressed return envelope.
4. The deadline for returning the vote.
When may the votes in a mail ballot be opened?
1. After the deadline for reception has passed.
2. On the day that the votes are due to arrive.
3. As soon as the votes arrive.
4. At the discretion of the chair.
Who opens mailed votes?
1. The teller committee.
2. The staff of the organization.
3. The president of the organization.
4. The Executive Committee.
If a vote arrives after the deadline, what is done with it?
1. It is kept secure.
2. It is not counted.
3. It is destroyed.
4. It is counted with the rest.
If a vote is to be secret, _____.
1. a double envelope is used
2. the ballot itself is not signed
3. the tellers still know how each person votes
4. the voter's name is on the ballot
The preferred method of voting during a mail ballot is _____.
1. preferential
2. plurality
3. majority
4. two-thirds
Voting by mail and at a meeting _____.
1. should not be mixed
2. can be freely mixed
3. if mixed, need to have special rules as to what to do to complete the election
4. may never be mixed
Which of the following are characteristics of electronic voting?
1. The need to offer special instructions as people are unfamiliar.
2. The votes are tallied automatically.
3. Security is automatic.
4. Votes are accepted from a distance.
Security precautions for electronic voting include which of the following?
1. Making sure nobody votes twice.
2. Making sure only valid voters vote.
3. Making sure that votes remain confidential.
4. Making sure that the votes are properly recorded.
Keypad voting at meetings has which of the following advantages?
1. Speed of voting.
2. Ability to determine a quorum quickly.
3. When double majority is needed, it is quickly determined.
4. Works best in small assemblies.
A vote may be decided by _____.
1. a majority of the votes cast
2. a majority of the membership
3. a plurality of those voting
4. two-thirds of those voting
The vote counting protocol _____.
1. can affect who gets elected
2. can cause a less popular candidate to win
3. insures that only the best candidate wins
4. needs to be carefully considered
Plurality voting ______.
1. adopts the proposal with the most votes even if no majority is reached
2. elects the candidate with the most votes
3. insures that the popular position wins
4. can only be used in elections
When there are more than two candidates, plurality vote leads to a minority win _____.
1. fairly often
2. rarely
3. never
4. always
What is the problem with plurality when some candidates are similar in nature?
1. The second and third preferences of voters are not considered.
2. The emotional preferences are not considered.
3. The candidate with the most votes wins even if their position is not the most popular.
4. The candidates compete against each other.
How should a two-thirds vote be done?
1. By a show of hands.
2. By a standing vote.
3. By a serpentine vote
4. By a voice vote
What is the major disadvantage of a two-thirds vote requirement?
1. A minority controls.
2. The rights of the minority are not protected.
3. Vote counting takes a long time.
4. Discussion of issues is more complicated.
A two-thirds vote is usually used to _____.
1. protect the rights of the minority
2. protect the rights of the majority
3. ensure stability in the organization
4. control the assembly
What vote counting fractions are possible?
1. Only a majority and two-thirds.
2. Any fraction that an organization finds appropriate.
3. Two-thirds and four-fifths only.
4. Only a majority is allowed.
What is a double majority vote?
1. When two different groups must both pass an item.
2. When the votes necessary to pass are twice the number against.
3. When a measure must be passed twice by the same body.
4. There is no such thing.
What organization uses a system similar to a double majority system?
1. The United States Government.
2. Most State Governments.
3. The British Government on all issues.
4. Many national governments around the world.
What is the order of voting in a double majority vote?
1. The individuals and then the caucuses.
2. The caucuses and then the individuals.
3. Both groups at the same time.
4. At the discretion of the chair.
What vote is required in a double majority vote?
1. A majority from both groups.
2. A total of a majority.
3. An average of a majority.
4. An absolute majority.
Which of the following is not a proper protocol for voting?
1. Preferential vote
2. The Borda count
3. The Condorcet method
4. Approval vote
What is a Minimum Complement Vote?
1. That a minimum number of votes must be cast in favor of a motion before it can be passed.
2. That a minimum number of voters must vote in the vote.
3. That there must be a certain number of votes greater for than against.
4. That no more than the number listed may vote for a motion.
Which of the following is not a common way of calculating a Minimum Complement of Votes?
1. Majority of those present
2. Majority of the entire membership
3. Majority of the quorum
4. Unanimity of those present
If a unanimity of all those present is required, which of the following defeats a proposal?
1. One vote against.
2. An abstention.
3. An absence.
4. Nothing can defeat a motion.
What is the process of choosing a person for office or a position?
1. An election
2. A nomination
3. A teller
4. A scrutineer
What is the process of choosing a person or persons to run for an office?
1. A nomination
2. An election
3. A teller
4. A scrutineer
What is a person who counts votes?
1. A teller
2. An election
3. A nomination
4. A scrutineer
What is a person who witnesses the counting of votes for a candidate?
1. A scrutineer
2. A teller
3. An election
4. A nomination
What is a system that requires a voter to rank all candidates or choices on one ballot?
1. Preferential voting
2. Drawing lots
3. Approval voting
4. Borda count
What is a system that allows a voter to cast as many votes as there are candidates?
1. Approval voting
2. Borda count
3. Preferential voting
4. Drawing lots
What is a Condorcet Winner?
1. A candidate who beats every other candidate in a pair wise, one-on-one contest.
2. A candidate who wins by a large majority.
3. A candidate who wins a preferential vote.
4. A candidate who wins a plurality election.
What is the purpose of nominations?
1. To formally pick qualified candidates for an office or position.
2. To elect a candidate to an office or position.
3. To seek out any member who might want to serve as an officer.
4. To find people outside the organization to serve as officers.
In how many respects should a candidate be qualified?
1. Two
2. One
3. Three
4. Four
If the documents of authority are silent, which of the following are true about candidates?
1. They must be members of the organization.
2. If they are not members of the organization, they must be recommended by a member.
3. They do not have to have membership in the organization.
4. Only those who have served in office can be candidates.
Which of the following should be true when selecting candidates?
1. Leadership qualities should be looked at.
2. Experience should be considered.
3. Intrinsic qualities should be taken into consideration.
4. Age must be considered.
Which of the following is an acceptable way of nominating candidates?
1. From the floor.
2. By committee.
3. By petition.
4. By the chair.
What is the most frequent way of nominating people?
1. From the floor
2. By committee
3. By petition
4. By the chair
When are nominations from the floor not allowed?
1. When the documents of authority say they are not.
2. When the documents of authority specify another method.
3. When another method is chosen by motion.
4. They are always allowed.
Which of the following is not a rule governing nominations from the floor?
1. A member needs to be recognized to make a nomination.
2. Nominations must be seconded.
3. Once nominated, a member cannot decline.
4. A member can nominate as many people as she wants.
Which of the following is not true about nominations?
1. A member cannot nominate more candidates than the number to be elected.
2. A nominee does not need to be present to be nominated.
3. Nominations cannot be reopened once closed.
4. Nominations do not need a second.
What is the purpose of the nominating committee?
1. To find the best candidates for office.
2. To ensure that there is at least one candidate for each office.
3. To ensure that nominations from the floor are not made.
4. To find at least three candidates for each office.
Who should select the nominating committee?
1. The assembly.
2. The board of directors.
3. The chair.
4. The officers.
Which officer should be banned from the nominating committee by the bylaws?
1. The president.
2. The parliamentarian.
3. The secretary.
4. The executive director.
Which is not one of the general principles governing the nominating committee?
1. It selects the most competent candidates for office.
2. It must select more than one candidate for each office.
3. It looks widely for candidates.
4. It follows required criteria for office carefully.
Which is not one of the general principles governing the nominating committee?
1. It must obtain consent from a nominee before nominating him or her.
2. It can present its report at the last minute.
3. The report of the nominating committee contains at least the name of the nominee, the objective qualifications, and the consent of the nominee.
4. No minority report is permitted.
If a person is a member of the nominating committee, ____.
1. they can be nominated for office.
2. they may not be nominated for office
3. they can be nominated for office but must leave the committee
4. they must leave the committee before being nominated
When the nominating committee gives its report, _____.
1. the report is not adopted
2. the report is adopted
3. the report can be amended by the assembly
4. the members of the committee are polled to make sure it is accurate
A nomination by petition _____.
1. allows a small group of members to nominate a candidate
2. must be in the bylaws to be used
3. must have all the procedures specified
4. is the most commonly used method
For a nomination by petition, the usual number of signatures needed is _____.
1. between two and ten
2. one
3. five
4. more than ten
The names of those nominated by petition _____.
1. should be published to the membership ahead of time
2. are disclosed on the day of the election
3. are disclosed on the day the petition is submitted
4. are announced only by the petitioners
Nominations by the chair _____.
1. is often used for committee chairs
2. is commonly used for nominations of officers
3. should be avoided
4. should be used for all nominations
Nominations by the chair _____.
1. means the chair can appoint members who support the current administration
2. if stated in the bylaws, excludes other ways of making nominations
3. must be accepted
4. are very unusual
The right to nominate by the chair _____.
1. is not the same as the right to appoint
2. means the chair can appoint any he wishes
3. is the same as the right to appoint
4. means the chair cannot have the right to appoint
If the document of authority does not give the chair the right to appoint or nominate, _____.
1. the right does not exist
2. the assembly may give the chair the power
3. the chair can assume the power if it is not specifically denied
4. the chair can still nominate people as he wishes
When should nominations take place?
1. With enough time to let the members learn about the nominees.
2. Immediately before the election.
3. Nominations must be held in the morning with elections in the afternoon.
4. At least one week before the election.
Nominations _____.
1. should be done one office at a time
2. can be done all at the same time
3. must be done from the highest office to the lowest
4. must be done from the lowest office to the highest
Once the chair declares nominations open, who nominates first?
1. The nominating committee if there is one.
2. The chair.
3. Any nominations by petition.
4. Members from the floor.
During nominations, if a member wants to make a nomination, ____.
1. they call it out from the floor
2. they must be recognized to make it
3. they should make sure they have a second
4. they can't if there is a nominating committee
When it is clear that there are no further nominations, what happens?
1. The chair declares nominations closed.
2. The chair calls for further nominations.
3. The chair asks if there are any objections to closing nominations.
4. Nominations are automatically closed.
Which of the following are the main principles of elections?
1. The members' right to information.
2. Courtesy and respect to all members.
3. Secrecy regarding votes.
4. Multiplicity of candidates.
Unless there are special rules in the bylaws, which of the following rules apply?
1. A majority of vote cast elects.
2. Ballot voting is used.
3. Candidates are not dropped if there is more than one round of voting.
4. The results and vote count must be announced.
Unless there are special rules in the bylaws, which of the following rules apply?
1. A person does not need to be nominated to be elected.
2. If a member meets the criterion to be elected they have the right to run.
3. Candidates have the right to access to the electorate.
4. The electorate have the right to access to the candidates.
Special rules affecting who can run and who can be voted for must be _____.
1. in the documents of authority
2. in the standing rules
3. passed by the assembly
4. decided by the chair
Which of the following are participants in an election?
1. The candidates
2. The voters
3. The teller committee
4. The scrutineers
Which of the following is a candidate?
1. A member who is qualified and who has been nominated for office.
2. A non-member who has been nominated for office and who has been shown as eligible to serve.
3. A member who wants to run for office but who has not fulfilled the requirements to hold office.
4. A non-member who members want to elect. The bylaws say that only members can hold office.
Which of the following may be voted for?
1. A qualified candidate.
2. An unqualified member.
3. An unqualified non-member.
4. A fictitious character.
If an unqualified candidate receives a majority of the vote, what happens?
1. A reballot occurs.
2. The ballots for the unqualified candidates are thrown out.
3. The unqualified candidate is elected to office.
4. The entire election process is restarted.
Candidates _____.
1. should be allowed to circulate information about themselves
2. cannot communicate their ideas to others
3. can communicate only basic information to others
4. can only selectively communicate with others
Just before the election or at the time of nomination, candidate may ____.
1. address remarks to the members
2. not criticize other candidates
3. talk about their qualifications
4. speak against the credentals of others
Which of the following may vote in an election with no special rules?
1. Members present at the meeting.
2. Members who send in ballots.
3. Members who submit a proxy.
4. Members who are under suspension.
Which of the following are important for an election?
1. Allowing members to vote.
2. Ensuring that non-members not vote.
3. Making sure members vote only once.
4. Having an accurate voters list.
Which of the following are functions of the Teller Committee?
1. Counting votes
2. Collecting ballots
3. Reporting the count to the assembly
4. Reporting the winner to the assembly
Who appoints the Teller Committee?
1. The chair
2. The chair appoints the chair of the committee who then appoints the members
3. The secretary appoints the committee with the advice of the chair
4. The assembly appoints the committee by election
Which of the following is included in the Tellers Committee Report?
1. The number of votes cast
2. The number of votes needed for election
3. The total for each candidate
4. The results of the election
During the counting of a vote, what is the function of the chair of the Tellers Committee?
1. To monitor the counting to make sure it is done correctly.
2. Counting one section of the vote.
3. Directly counting the entire vote.
4. The chair has no function.
If an individual vote is controversial, who decides how to handle it?
1. The assembly
2. The chair of the Tellers Committee
3. The chair of the meeting
4. The Tellers Committee by a vote within the committee
Which of the following is proper behavior by the Tellers Committee?
1. Ignoring blank ballots.
2. Reporting to the assembly any suspicious ballots.
3. Counting ballots that are folded together.
4. Throwing out ballots where the name is spelled incorrectly.
How many times is the Tellers Report read to the assembly?
1. Twice
2. Once
3. Three times
4. None
Who appoints scutineers?
1. The candidates
2. The chair
3. The assembly
4. The Parliamentarian
What is the job of the scrutineers?
1. To challenge ballots when improperly allocated.
2. To watch the counting.
3. To take possession of the ballots after the counting.
4. To report the results of the election to the chair of the assembly.
During an election, who issues instructions to the assembly on how to vote?
1. The chair.
2. The head of the elections committee.
3. The chair of the Tellers Committee.
4. The Parliamentarian.
If more than one person is to be elected and not enough receive a majority vote, what happens?
1. Those who receive a majority are elected.
2. The candidates who did not receive a majority remain on the ballot.
3. The lowest candidate is dropped from the ballot.
4. Another round of voting occurs.
What happens if two candidates tie for election for the last position allowed?
1. Another round of voting occurs with all the remaining candidates involved.
2. Only the two candidates are allowed to be voted on.
3. Write in votes are allowed in the reballoting.
4. The two share the office.
What happens if two candidates tie for the last two positions that have different terms?
1. They draw lots as to who gets which term.
2. A new election is held to see which one gets which term.
3. Neither is elected and all candidates are involved in reballoting.
4. The Tellers Committee decides who gets which office.
In an election where more than one candidate can be voted for, voters ______.
1. can vote for as many as they like up until the number to be elected
2. can only vote for one candidate
3. must vote for the maximum number allowed
4. can vote for one candidate as many times as there are positions
What is bullet voting?
1. Voting for only one candidate when more can be selected.
2. Voting for the maximum number of candidates allowed.
3. Voting for one candidate the number of times as there are spaces to be filled.
4. There is no such thing.
To disallow a voter casting ballots for less than the number of positions, the rule _____.
1. must be in the documents of authority
2. can be passed by the assembly
3. is the rule unless otherwise provided for
4. can be ordered by the chair
Preferential voting is preferred when _____.
1. voting by mail
2. there is not enough time for reballoting
3. the cost of reballoting is prohibitively high
4. any election is held at a meeting
Under preferential voting, ______.
1. the last candidate(s) is/are dropped
2. voters rank their preference for candidates
3. errors can easily occur
4. there is never a winner
Under preferential voting, a candidate must receive _____ to win.
1. a majority vote
2. a majority of the entire membership
3. a plurality
4. two-thirds vote
When ranking candidate, a voter marks his favorite candidate as _____.
1. 1
2. the highest number based on the number of candidates
3. the highest number based on how many are to be elected
4. 10
Under preferential voting, the votes for a candidate that is dropped _____.
1. are assigned to the next ranked candidate on the voters ballot
2. are distributed equally to all the remaining candidates
3. are thrown out and not counted
4. are assigned to the candidate that the dropped candidate wants
If two candidate tie for the least number of votes on the first ballot count, _____.
1. they draw lots to see who is dropped
2. both are dropped
3. neither is dropped and a new vote must be taken
4. neither is dropped
If two or more candidate tie for the least number of votes on the second or subsequent counts, _____.
1. the one with the lowest previous count is dropped
2. all are dropped
3. they draw lots to see who is dropped
4. none are dropped
If the count is down to two candidates and they are tied, ______.
1. the one with the highest previous count wins
2. the one with the lowest previous count wins
3. they draw lots to decide who wins
4. a new election must be held
If a voter does not indicate a preference for every candidate, ______.
1. the vote is dropped once it is exhausted
2. the tellers distribute them among the remaining candidates
3. the vote is not counted in any part of the election
4. the last candidate voted for is not dropped
The system of voting most likely to produce the least popular winner is _____.
1. Plurality voting
2. Borda Count voting
3. Condorcet voting
4. Majority voting
If the voters reverse their ranks in preferential voting, _____.
1. plurality voting often elects the same person
2. this can change some systems results such as Condorcet
3. it will have no affect on most elections
4. That cannot happen
What is Approval Voting?
1. A variant of preferential voting.
2. A system that allows a voter to spread their vote around.
3. A system that allows a voter to give more than one vote to a candidate.
4. There is no such thing.
Which of the following are weaknesses of Approval Voting?
1. Tends to favor centrist candidates.
2. Can lead to plurality voting.
3. Is unfair in voluntary organizations.
4. Favors political voting.
What are the advantages of the Borda Count?
1. Gives the fairest results.
2. Is mathematically based so it is objective in nature.
3. Is similar to Condorcet voting in the results.
4. Is fast in execution.
Which of the following are people who have worked on voting systems?
1. Marquis de Condorcet
2. J. C. Borda
3. Kenneth Arrow
4. Donald Saari
Why do people go to conventions?
1. To meet friends
2. To get a boost in adrenalin for their favorite organization
3. To get educated
4. To conduct the business of the organization
What is the difference between an annual convention and an annual meeting?
1. The convention is made up of delegates and the meeting of members.
2. There is no difference.
3. The convention is a larger meeting.
4. People do not like to go to conventions.
If a meeting is made up of delegates, ______.
1. each voting member may have a different voting strength
2. each voting member has the same strength
3. each voting member will have a strength based on the number of members represented
4. each voting member will have a strength based on their geographical location
If the assembly is made up of individual members, _____.
1. each member has the same voting strength
2. each member has a voting strength based on geographical location
3. each member has a voting strength based on how many caucuses they belong to
4. each member has a voting strength based on years of membership
If an organization is going to use a delegate system with different voting strengths, the rules ______.
1. must be in the bylaws
2. are in the standing rules
3. are in the Parliamentary Authority
4. are decided by each caucus
If an organization is using delegates with different voting strengths, the bylaws must contain _____.
1. the caucus division on which the system is based
2. the process for determining how many votes each caucus has
3. the number of delegates each caucus has
4. the process for selecting delegates
In the bylaws of an organization using a delegate system, which of the following provisions should be provided for?
1. How alternate delegates are chosen.
2. How many alternate delegates are allowed.
3. Any special provisions about delegates.
4. The dates of the meeting.
If the annual meeting consists of members who attend, which of the following needs to be on the agenda?
1. Reports of officers
2. Reports of standing committees
3. Elections of officers
4. Auditor's report
What activities are usually at an annual meeting or convention?
1. Business meeting
2. Education activities
3. Social activities
4. Recruiting drive
Where is the standard agenda for the annual business meeting of an organization found?
1. In the documents of authority.
2. In the rules of the executive committee.
3. It is recreated for each annual session.
4. There is no standard agenda.
Which of the following items should be timed for an annual meeting?
1. When registration is to occur.
2. When the business meeting is to convene.
3. The expected time for adjournment.
4. Election of officers and other officials.
How many common committees exist for most conventions?
1. 4
2. 3
3. 2
4. 1
Which of the following is a standard committee for a convention?
1. Credentials committee
2. Convention rules committee
3. Program committee
4. Reference committee
Which committee is in charge of determining if a quorum is present what its numbers are?
1. Credentials committee
2. Program committee
3. Reference committee
4. Entertainment committee
How often should the credentials committee report?
1. Every time there is a change in the number of registered participants.
2. Once at the beginning of the convention.
3. Each morning of the convention.
4. The committee does not report.
Who is in charge of preparing the official list of registered voters?
1. The credentials committee.
2. The program committee.
3. The reference committee.
4. The rules committee.
What is done to the credentials report when it is presented?
1. It is voted on.
2. It is accepted without any action.
3. The report is never presented to the assembly.
4. There is no such report.
If the sitting of some delegates is contested, _____.
1. it is decided by the assembly
2. it needs a motion and a second
3. if some of the contested delegates have been seated, they get to vote
4. Delegates cannot be contested.
When does the Rules Committee report?
1. Right after the Credentials Committee.
2. Before any other committee.
3. It does not report.
4. It is the last committee to report.
What is the role of the Rules Committee?
1. To propose special rules for the convention.
2. To enforce the rules of the convention.
3. To set the rules of the convention.
4. There is no such committee.
Which of the following is an administrative rule?
1. Delegates must wear a badge at all times.
2. Speakers shall be limited to three minutes.
3. Serpentine voting shall be used for all counted votes not by ballot.
4. Debate shall be limited to 15 minutes on all motions.
What vote is needed to adopt convention rules?
1. Two-thirds
2. Majority
3. Majority of the entire membership
4. Plurality
What vote is needed to modify an administrative rule at a convention?
1. Majority
2. Two-thirds
3. Majority of the entire membership
4. They can't be modified.
What vote is needed to modify a rule of order at a convention?
1. Two-thirds
2. Majority
3. Majority of the entire membership
4. They can't be modified.
What happens if a rule of order is rescinded?
1. The rule in the Parliamentary Authority goes into effect.
2. There is no rule.
3. Rules of order cannot be rescinded.
4. The assembly must pass a new rule before proceeding with business.
Prior to their adoptions, what vote does an amendment to a standing rule at a convention take?
1. Majority
2. Two-thirds
3. Majority of the entire membership
4. Amendments are not allowed.
When does the Program Committee first report?
1. After the Rules Committee.
2. After the Credentials Committee.
3. First of all committees.
4. It does not report.
What does the Program Committee organize?
1. Business meetings.
2. Social meetings.
3. Educational meetings.
4. Registration.
Which committee has the most work in preparing for the convention?
1. The Programming Committee.
2. The Credentials Committee.
3. The Rules Committee.
4. The Reference Committee.
What is done with the report of the Program Committee?
1. It is adopted by a majority vote.
2. The assembly may amend it.
3. There is no such report.
4. Nothing is done once it is presented.
What is the purpose of the Reference Committee?
1. To examine resolutions that are to come before the assembly and to recommend what to do with them.
2. To act as a resource that can check the records of the society if any question arises.
3. There is no such committee.
4. To make recommendations for any member that may need one.
How many reference committees are there?
1. As many as are needed to handle the resolutions that arise.
2. Only one.
3. There is no such committee.
4. One for each resolution.
What happens to a resolution that goes to a reference committee?
1. It is reviewed by the committee.
2. It is presented at a meeting open to all members of the society.
3. The committee may meet with the initiators of the resolution to discuss it.
4. It may be rewritten by the committee.
How often may a member speak about a resolution at an open hearing?
1. Once
2. Twice
3. As often as desired.
4. Members may not speak at the hearing.
During an open hearing concerning a resolution, what do the members of the Reference Committee do?
1. Listen to the opinions of the members of the society.
2. Debate the pros and cons of the resolution.
3. Vote on whether to recommend the resolution or not.
4. The members do not attend the open hearing.
Which of the following may a Reference Committee do?
1. Recommend that the resolution be adopted.
2. Recommend that the resolution be sent to a committee for more work.
3. Recommend that a resolution be defeated.
4. Recommend amendments to the resolution.
How many types of consent agenda can a Reference Committee make?
1. Two
2. One
3. Three
4. Four
If the Reference Committee thinks a resolution will be easily defeated, what can it do with the resolution?
1. Put it on a consent agenda for motions to be defeated.
2. Present it to the full assembly with the recommendation that it be accepted.
3. Not report the resolution to the assembly.
4. Present the resolution on the same consent agenda with items to be approved.
When the Reference Committee presents a consent agenda, what may members do?
1. They can adopt the agenda.
2. They may order items off the agenda by one member so requesting.
3. They may order items off the agenda by a majority vote.
4. They may not remove any item.
When there is a consent agenda for rejection, an aye vote means _____.
1. that the motions included are to be rejected
2. that the motions included are to be adopted
3. that the motions included are not to be rejected, but will be given a full vote later
4. that the motions are returned to the committee for further consideration
When does the Reference Committee present its recommendations for motions?
1. When the motion is placed before the assembly.
2. When it delivers its initial report.
3. It cannot make any recommendations.
4. After the motion has been voted on.
The Parliamentary Authority yields to which of the following?
1. Civil law
2. The bylaws
3. The charter
4. Standing rules
Should a committee's report be adopted?
1. No, unless the report is to be published.
2. Yes, this is standard procedure.
3. Yes, as it shows confidence in the committee.
4. No, reports should never be adopted.
Should the board use the minutes of a committee as a report of the committee?
1. No, as they often contain material that is for internal use of the committee only.
2. No, as the minutes may not be seen by anybody not on the committee.
3. Yes, as this is the most expedient way to do business.
4. Yes, as the minutes are really a report.
For a board of eighteen, should the president vote and debate issues?
1. The president should not debate as he is a facilitator.
2. The president can vote when the vote is a tie.
3. The president should present important facts that he knows.
4. The president should fully participate in meetings.
Can a board meet via e-mail?
1. No, as the members are not in simultaneous communication.
2. No, but the members can use e-mail to exchange ideas.
3. Yes, this is a good way to meet.
4. Yes, if it is coupled with a telephone exchange which is the actual meeting.
If an organization can not get a quorum for a long time, what should it do?
1. Contact all the members and inform them of the problem.
2. Contact a lawyer to see if there are any legal remedies.
3. Conduct business anyway and ignore the problem.
4. Go out of business as nothing can be done.
Is a president-elect structure good for an organization?
1. It depends upon the organization.
2. Yes, as this provides continuation.
3. No, as it means that the organization is stuck with one person.
4. This system is not allowed.
What can an organization do to lower the dominance of a few board members?
1. Hold board training sessions and get the members to know each other better.
2. Get the silent members to participate in some activity that requires them to speak.
3. The chair should learn to call upon the reticent members first.
4. Have a system for rotating discussion.
Which of the following is a good reason to have a parliamentarian?
1. To solve procedural problems.
2. To help in the planning of the meeting.
3. To overrule the presiding officer.
4. To catch every mistake in procedure.
What is the main role of the parliamentarian?
1. To advise the presiding officer.
2. To overrule the presiding officer.
3. To catch every mistake in procedure.
4. To avoid the necessity of advance planning.
Should the media be allowed to attend meetings?
1. Yes, as they can always talk to members outside of the meeting.
2. No, as they will disrupt the meeting.
3. Yes, and it is helpful to have them introduce themselves at the beginning of the meeting.
4. No, as they can too easily give bad press to the organization and hurt its reputation.
Which of the following should not be put in the minutes?
1. Debate
2. Full reports of committees
3. Seconds
4. Motions
Who needs to agree to allow a motion to be withdrawn?
1. The maker of the motion.
2. The assembly if the motion has been stated by the chair.
3. The seconder of the motion.
4. The chair.
If a main motion and an amendment are pending, what is the correct voting order?
1. Amendment and then the main motion.
2. The main motion and the amendment.
3. One vote covering the main motion and the amendment.
4. No vote is needed.
How is a requirement for a double-majority vote on amendments handled?
1. The rules need to be in the document of authority.
2. The larger group always votes first.
3. The smaller group always votes first.
4. Both groups must vote at the same time.
How should the chair be addressed?
1. By his or her organizational title.
2. Use of the term "Chair" is appropriate.
3. Any way that the person addressing wants.
4. According to any special rules the society has.
What should be done if a member speaks in a denigrating manner about another?
1. The chair should immediately call the member to order.
2. Any member can raise a point of order about it.
3. The chair can order the member to sit down and stop speaking.
4. The chair can order the member to apologize.
How can an officer be removed from office?
1. The election can be rescinded if it is "..or until their successor is elected."
2. A formal trial can be held.
3. The board can always remove an officer.
4. The president may remove any officer.
Who can rescind an election if the bylaws are silent?
1. The body that elected the person if the term is "... or until their successor is elected."
2. The board can rescind any election.
3. Only the assembly has the power to rescind an election.
4. The Executive Committee has the sole power to rescind an election.
What is meant by "voice" when the bylaws grant it to a nonmember?
1. The right to debate and discuss issues before the body.
2. The right to debate and make motions.
3. The right to debate, make motions, and vote.
4. It has no meaning.
What can be done if one amendment that is adopted makes another proposed one syntactically nonsensical?
1. The mover may change the wording as long as the amendment remains within scope.
2. Nothing may be done.
3. The amendment may be withdrawn.
4. The chair may change the wording as long as the amendment remains within scope.
If two proposed bylaw amendments deal with the same subject, in what order are they considered?
1. The least inclusive is voted on first.
2. The one that is shortest if they cover the same area.
3. The most inclusive is voted on first.
4. The longest amendment is first.

Meeting Procedures Mastery Test 4

Section Quiz